Sikhana Seekho

Project management techniques

4 Project Management Techniques to Improve Productivity

Let me share how project management can help improve your productivity by 47% without any extra effort.

People who use these few techniques to manage their work can produce 53% more work daily.

Let’s have a look at these simple yet valuable techniques.

What is Project Management 

“Project management is the application of knowledge, skills, tools, and techniques to get the work done efficiently”.

1. Choose an Appropriate Project Management Approach

2. Make sure the objectives are SMART


It’s too ambiguous to say you “want to earn more.” Instead, decide on a figure that represents how much money you wish to make. Do you wish to make $120,000, $200,000, or even $10 million each year? Do you want to increase your business profits by 50%? Set a specific goal for yourself to work toward. You can better envisage your outcome – image all those zeroes in your bank account – and you’ll know without a doubt when you’ve reached it if you have a precise aim.


You can’t objectively declare you’ve reached a goal if it isn’t measurable. The precise goal in our example is already measurable: You can check your figures throughout the year to see if you’ve hit $120,000. Other goals can likewise be made measurable.


Setting an attainable goal entails selecting a goal that challenges you to push yourself but is also reachable. If you set a goal that you know is unrealistic – for example, if you’re currently making $30,000 and want to earn $5 million next year – you’ll almost certainly fall short. When you set a goal that is too lofty, it may seem impossible to achieve, and you may give up. Use SMART goal-setting to make sure you’re making progress and not setting yourself up for failure by establishing unrealistic goals.


Realistic objectives in project management are ones that you are willing and capable of achieving by modifying your current habits. You have to know what you’re trying to do, why you’re trying to do it, and what your skill sets are?. If your ambitions aren’t grounded in your current reality, they’re meaningless.

T-Time Bound

Set aside a reasonable amount of time to complete your task. Do you believe you’ll be able to start earning the wage you want in six months, a year, or two years? It’s critical to have a defined time frame to track your progress toward your objective.

If you don’t meet your deadline, it’s time to rethink your strategy: Was your objective attainable and realistic? Was your time limit too restrictive? Or did you simply not put forth your best effort? There’s nothing wrong with re-setting your objectives if you use the SMART goals acronym to map out what you want, as long as you understand why you didn’t reach them in the first place.


3. Analyze your SWOT


A strong brand, a loyal client base, a robust balance sheet, distinctive technology, and so on are examples of strengths. A hedge fund, for example, may have created a proprietary trading technique that outperforms the market. The company must next decide how to use the data to attract fresh investors.


Weaknesses prevent an organization from reaching its full potential. A bad brand, higher-than-average turnover, high levels of debt, an inadequate supply chain, or a lack of capital are examples of areas where the company has to improve to stay competitive.


External elements that may provide a competitive edge to a company are referred to as opportunities. If a country lowers tariffs, a car manufacturer, for example, can export its vehicles to a new market, boosting sales and market share.


Threats are circumstances that have the potential to cause harm to a company. A drought, for example, poses a risk to a wheat-producing company since it might destroy or reduce crop yield. Other prevalent threats include growing material costs, increased competition, and a limited labor supply, among others.

4. Grasp These Easy to Learn Skills

Communication Skills

The project manager must effectively communicate with the team and project stakeholders, not only as a manager but also as a support, a motivator, and a leader.


Of course, the project manager must be nice and supportive of the team, but the project manager must also be capable of leading and taking initiative.


The ability to organize is crucial to success. Because the manager’s job include overseeing numerous parts of the project, all processes must be well-organized.


It is unavoidable that large or minor issues would develop during the project. The Project Manager is in charge of resolving them. The Project Manager must maintain composure and work to resolve all issues gradually so that the project does not suffer.

By adhering to the aforementioned guidelines, you may ensure that your projects are well-managed and successful.

There are a few other project management techniques: 

Forward Pass Project ManagementSchedule Compression Techniques, and Engagement Model

There are a few constraints as well, try to avoid them to stay on track.

Last but not the least, a context diagram also plays an important role in your project’s success. So it is recommended to learn and implement it.

1 thought on “4 Project Management Techniques to Improve Productivity”

  1. Pingback: Project Management Scope in Different States of USA

Leave a Comment

Your email address will not be published. Required fields are marked *